Job: Office Administrator

Our client is seeking an Office Administrator to provide administrative support for the day-to-day operations of their office and association.   This is a new position and the successful candidate will have strong interpersonal skills with the ability to participate in a professional team environment.   The key to this role is to be dependable, highly organized and efficient with the ability to work well with others within a small office environment.


The Office Administrator will be responsible for providing direct assistance to staff for the various programs and services offered by the association, including; energy efficiency programs, continuing education, and the awards program.  Additionally, the successful candidate will provide support to the CEO, accountant, volunteer board members and executive officers. 

  • Providing documentation assistance
  • Arranging periodic travel for board members and CEO
  • Reviewing documents and coding invoices for accounting
  • Preparing handouts for education programs and events
  • Printing labels for certifications
  • Receiving incoming calls and providing assistance
  • Preparing documents for association meetings
  • Research and review of statistics and trends
  • Support the events program with tasks associated with a large-scale annual event and ongoing education courses.




  • Completed Post-Secondary in business
  • Minimum 5 years in an administrative support role. Association experience is considered an asset
  • Excellent organization skills and meticulous with detail
  • Ability to deal with confidential information essential
  • Self-directed; takes initiative to implement improvements
  • Good judgment and professional demeanor
  • Able to juggle last minute requests and deal with a number of key stakeholders
  • Listening, negotiation and conflict resolution skills
  • Superior customer service ability
  • Excellent interpersonal skills with the ability to participate in a team environment
  • Strong written and verbal communication skills
  • Superior phone skills
  • Cheerful, bright and energetic work ethic
  • Excellent computer skills and strong ability with Outlook, Excel, Word, Dropbox, database management, social media
  • Strong data entry skills, with excellent ability to organize and prioritize
  • Time management skills with ability to manage several projects concurrently
  • Research skills
  • Experience with supporting a board of directors and executive
  • Experience preparing meeting minutes, agendas, board packages
  • Performs well under tight timelines
  • High proficiency in English
  • Experience with a membership association an asset


We appreciate and thank all applicants for their interest. However, only those selected for an interview will be contacted.


Please call Gail Pearce for further details.


Gail Pearce

Cell:     604.805.3223



About Gail Pearce Recruiting

Gail Pearce Recruiting is a boutique professional recruitment firm located in downtown Vancouver, B.C. with over 20 years executive experience and has been providing recruiting services since 2006. We have a unique skill set and specialty focus in professional service companies with in-depth recruiting experience inengineering, finance and accounting, legal, real estate and property management industries.

Working with Gail Pearce Recruiting you will have access to qualified human resource professionals. We provide an extensive range of high level recruitment services for leading organizations in private and public sectors. Executive Search, Administration staff recruiting, and Interim Management are our specialties. We foster successful matches for the career seeker and employer. Our mission is to offer exceptional talent while saving our clients costs in the recruiting process.

Gail Pearce Recruiting

Phone: 604.639.3140

Park Place, Suite 500 - 666 Burrard St
Vancouver, B.C. V6C 3P6 (map)

Website Design by Veratta | Copyright 2018 Gail Pearce Recruiting, All Rights Reserved.