Job: Registrar

This position’s main function is to oversee and coordinate all academic information including student registration, reporting, archiving, etc.

This individual embodies the following core competencies: empathy, integrity, humility, respect, responsibility, and resilience.


 Registrar Duties

  • Works with the Associate Principal of Academics to create Student Scheduling & Master Schedule for the School.
  • Coordinates the course selection process, including course changes.
  • Maintains accurate and confidential academic records for students including progress reports, comments, report cards, and transcripts that are distributed to students, parents, and teachers as appropriate.
  • Processes and archives all student reports (electronically).
  • Coordinates the school wide exam and AP Exam schedule.
  • Works with Associate Principal of Academics to coordinate parent/teacher conferences. Maintains accurate records of parent/teacher conference and oversees the student/teacher conference process during conference times. 

Student Records

  • Oversees Senior School awards (Prize Day, Scholarships).
  • Work closely with University Counselling to provide transcripts, report cards, and other data as required.
  • Monitors entry of and transfer marks and comments with faculty during reporting periods.
  • Creates and updates reports for the ministry (1701, Trax, etc.)
  • Enters students into course sections and advisors in conjunction with the Associate Principal of Academics.
  • Oversees the transition between school years including data archiving, closing the school year, and opening the new school year.
  • Coordinates the Student Information System for various student registra


Completed Post-Secondary in business.

  • Minimum 3-5 years in an administrative support role. Registrar experience is considered an asset.
  • Excellent organization skills and meticulous with detail.
  • Ability to deal with confidential information essential.
  • Self-directed; takes initiative to implement improvements.
  • Good judgment and professional demeanor.
  • Able to juggle last minute requests and deal with number of key stakeholders.
  • Understanding of / commitment to School’s mission.
  • Listening, negotiation and conflict resolution skills.
  • Superior customer service ability.
  • Ability to respond under pressure.
  • Excellent team player with ability to work independently.
  • Strong written and verbal communication skills.
  • Excellent interpersonal skills and ability to interact with multiple key stakeholders (i.e. students, parents, faculty, staff).
  • Excellent computer skills and strong ability with Microsoft office, specifically Excel (manipulating data, formatting, filtering, formulas) and Word (intermediate level, mail merges) as well as data-base understanding (input, application).
  • Key competencies and EQ in the following areas: self-awareness, self-management, empathy, social expertness, initiative, and accountability.


Please call Gail Pearce for further details.

Gail Pearce          Office: 604.639.3140     Cell:    604.805.3223


About Gail Pearce Recruiting

Gail Pearce Recruiting is a boutique professional recruitment firm located in downtown Vancouver, B.C. with over 20 years executive experience and has been providing recruiting services since 2006. We have a unique skill set and specialty focus in professional service companies with in-depth recruiting experience inengineering, finance and accounting, legal, real estate and property management industries.

Working with Gail Pearce Recruiting you will have access to qualified human resource professionals. We provide an extensive range of high level recruitment services for leading organizations in private and public sectors. Executive Search, Administration staff recruiting, and Interim Management are our specialties. We foster successful matches for the career seeker and employer. Our mission is to offer exceptional talent while saving our clients costs in the recruiting process.

Gail Pearce Recruiting

Phone: 604.639.3140

Park Place, Suite 500 - 666 Burrard St
Vancouver, B.C. V6C 3P6 (map)

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